Supporting Team During Crisis Times: A Guide For HR Managers!

“Smooth seas do not make skillful sailors."  This old saying stands for every HR manager who is facing a crisis today. A difficult time reveals the truest form of a leader as it throws unpredicted challenges at him or her. In this case, an HR manager should be effective, focused, and steady to support the entire team transition through a crisis. 

The ongoing crisis with insurmountable losses of human lives has not only affected start-ups but also well-established big businesses. Both employers and HR managers are struggling to survive this huge economic impact of COVID-19. Fortunately, technology and innovation are helping numerous businesses. It is also worth noting that more and more employers are searching “payroll management software India” now. Such software literally plays a vital role in not only business recovery but also future growth post a crisis. 

So, here are some effective tips for managers to sail through a crisis constructively.

Be Bold & Proactive 

No matter how bad a crisis is, it is very important for managers to remain agile and proactive. They should be the ones who make decisions as quickly as possible instead of worrying about the whole situation or consequences. 

Taking actions at the right time can be a bit challenging but a good leader is always brave enough to own up to his or her decisions.

Diversify Team & Create Task Forces 

Dealing with a pandemic that is impacting every sector of business requires some smart planning. A manager should first create multi-disciplinary teams or task forces who can adapt, collaborate, and make decisions efficiently. 

Building such networks of teams help HR managers to mobilize his or her organization better and urge rapid problem solving and execution within the workforce. 

Improve Effective Communication

Just like a captain of a ship, a manager has the primary duty to steer his or her company through rough waters. This is the main reason why everybody looks up to managers for guidance or reassurance, especially during a crisis. 

With the help of a smooth, transparent, and effective communication, every manager can easily influence the mood of an organization. 

Furthermore, he or she can also efficiently navigate the emotions of every employee in a constructive manner. This way, one can easily shift the environment from shock & panic to acceptance & optimism, during tough times.

Be Empathetic & Supportive 

This is the time when every manager out there should put their feet in employees’ shoes and try thinking from their perspective. 

It is a crucial duty of HR professionals to deal with employees with great compassion and empathy. This will not just help a manager to understand employees’ point of view but also help employees to be their most productive selves even during tough times. 

Compassion and empathy go a long way that builds employee loyalty towards both the manager and the company. 

Health & Emotional Well-being 

The health and safety of employees should be equally considered, particularly when there is a pandemic across the globe. 

HR managers should keep employees motivated, thus reducing their stress and workload. Using the right HRIS software in India, managers can send appreciative messages, badges, and even have light-hearted candid chats to know their emotional wellbeing.

Feedback 

Let’s admit, no leader has all the answers/solutions. Hence, it is alright to echo one’s vulnerabilities in front of employees and ask for feedback. 

Managers should consistently coordinate with employees to figure out what’s working and what can be improved in such a  difficult time. This will help HR managers to make processes more seamless. Again, go for one of the best HRIS software India to make this step easy and quick. 

The present situation is one of the biggest problems experienced in recent history. 

Nevertheless, the COVID-19 outbreak, as well as the constructive reaction of leaders towards this pandemic, will help their companies in the long run. 

Also, search “payroll management software India” and rely on the best HRIS software in India to make things easier and efficient. 

What Is The Impact Of WFH On Parent Employees?

Over the last decade, there has been a rapid increase in remote workers with more organizations adopting the WFH policy. Also, it is worth mentioning that advanced technology has enabled companies to easily manage their remote employees. For instance, HR and payroll software have helped hundreds and thousands of HR personnel to process payroll from anywhere in just a few clicks.

Especially, due to the increase in the small business, there has been a high demand for remote employees as it’s a cost-effective way. A large number of these employees are parents because of apparent reasons. 

So, let’s know the impact of remote working on parent employees!

Challenges Of Parent Employees 

With time, the overall household has experienced dramatic changes. Unlike the time of the 60s -’90s, people today live in a world where mostly both parents work. And because of parents’ daily workload, often children spend the majority of their time in schools, tuitions or at home alone. 

Secondly, a change to the household is the rise in the number of single parents making things even more difficult. A single parent manages both his/her career and his/ her kids all on their own. 

The Rise of WFH

Considering the aforementioned challenges, it is clear that remote work helps parent employees to perfectly balance their careers and spend quality time with their kids(s). Plus, it greatly helps employers, too. How? As mentioned earlier, the economy has a large number of small businesses. Often, they are the ones who need to hire more but lack of funds becomes a constraint. This is when remote work comes into play. Here are some uncanny facts- 

• Several studies have shown that businesses save up to $11,000 per employee every year by remote work. 
• In addition to this, there are more cost-savings due to fewer sick days with remote employees.

Now talking about parent employees, WFH is both motivating as well as rewarding for them. The biggest challenge for parents is the lack of time for their kids after putting in full time at their workplace and commuting. The parent employees can -

• reduce commuting time, stress, and frustration.
•  Enjoy flexible work hours as well as take breaks whenever required. 
• Take time off to devote more time to their children such as attending school functions, etc.

Eventually, a parent employee may feel more comfortable while working from home as they can nurture their child easily this way. At the same time, they can even manage office work more efficiently. And if one relies on HR solutions such as payroll software or HR software then no employee will face any issue to carry out their respective tasks as well.

 In fact, according to some reports, remote employees often devote more hours in a day due to the accessibility of their job from home and the flexible time hours in which they can complete their work. 

The Future of Parent Employees 

As mentioned previously, technology is surely making the whole remote work concept more efficient and meaningful. Today, we have a number of tools and software available that connect people in no time.

The major reason why I decided to pen down this blog is that most of the countries are under a lockdown today and a good number of employees are mentally stressed at this time, too. I hope this blog helps every employee, be it a parent or single, to focus on the brighter side of this difficult time. Parent employees can actually utilize this time by taking care of their children and managing their work peacefully. And by the end of this lockdown, may every parent employee discover their actual comfort zone. And once they understand that WFH literally brings out their most productive self, then no employee should hesitate to discuss the same with their manager/employer. 

WFH has so far proved to be a great way to balance work and personal life, helping every employee to put their best foot forward. So, employers and HR managers should start considering remote working more to acquire effective employee engagement and productivity. Also, do not forget to purchase a comprehensive HR and payroll software to make the whole process much easier.

Employee Experience Is Important At Crisis- Know why!

Not only India but the entire world is going through an unprecedented time. No country ever imagined that they will have to go under a legit lockdown to fight one of the deadliest battles-- the COVID-19 pandemic. 

It is worth mentioning that almost every organization in India is doing quite a lot to build a good employee experience, but a crisis like this brings out the true picture. That means the COVID-19 outbreak has affected the functioning of many companies. Every other company today is dealing with a number of challenges such as ensuring employee experience, connectedness, efficiency, communication, etc.  

So, why is it important to nurture and ensure employee experience when a crisis strikes? Because a good employee experience gives a good customer experience! One can also rely on HR and payroll software in India to acquire it easily and efficiently.  

Here are the 4 ways to create an excellent employee experience to overcome times like these!

Strengthen Communication 

Work from home does not make communication less important. Employers must ensure daily “face times” with the workforce. Fortunately, we have a number of communication tools gifted by technology. Despite relying on calls/emails, take a step ahead and invest in an HR and payroll software in India that enables quick communication. 

In meetings, give employees some positive vibes by informing them that things are in control instead of panicking them by demonstrating the current economic condition or so.  Software such as HROne factors in chat features that not only allow managers to communicate work-related aspects but employees to get in touch with their peers, too. 

Empower Employees 

When a crisis strikes, the workforce should work aggressively. In this case, companies should ensure that workload does not cut down employee engagement and productivity. Hence, provide comprehensive HR and attendance management software to ease their work. Such software supports and encourages employees to put their best foot forward. When employers offer such tools to them, they will never come up with excuses rather be their most productive selves. And happy employees mean happy customers!!

Consider Compassion & Empathy 

In crisis situations, empathy is the basic requirement. That means every manager should try to empathize with the situations any employee may face during this time. There are chances that employees may go through certain issues on their personal front, too. Hence, managers should offer them every possible help, provide flexibility or resources and support them to achieve their work deliverables.  

Most importantly, reassure every employee about their job security. 

Raise The Happiness Index 

As mentioned above, try to keep your employees positive. Even in a crisis, a manager should make every effort to maintain/raise the happiness index among the employees. 

Software such as HROne factors in moodbots that helps to track employees’ mood on a daily basis. 

Motivate them that everything will fall in place soon and ask them not to panic. If a company puts its workforce first, then employees will never drift away from their responsibilities and keep the customers happy. 

Bottom Line!!!

In these uncertain times, if you decide to take care and help your workforce, it will surely reap your whole business some exceptional benefits.  So, without wasting much time, purchase one of the best HR and payroll software in India to improve your employee experience. 

The Perfect HR Software Doesn’t Exist! (Or Does It?)

What do you think comprises the best HRM software? An all-inclusive technology that is easy to install, use, customize and can make the HR operations simpler! But is that it? What if you have all of that but the HRMS doesn’t offer the required specifications and features of your concern, the ones that suit your business? What if it misses the provision and automation of some of the most important HR functions? You would no longer call it perfect, right? Now, considering the separate software individually, the performance management software or the kind of online payroll software India has, the developers primarily aim at incorporating the multifarious HR-related tasks and consider the software performance factor secondary. So, let’s not go astray and talk about the key elements that matter when it comes to selecting an appropriate HR software for your organization.

You have the perfect HR software if it offers the following features: 

Performance Evaluation

This is a broad area in every organization that requires attention and effective management. Every employee wants his/ her goals to be created and tracked at regular intervals of time so that the hard work doesn’t go unnoticed. Managers also pay a great deal of heed to their teams’ performances so that they can reward the outperformers, analyze the progress and plan things for the future accordingly. Now, to ease this whole process, HCM suites come with Performance Management Modules these days. Options including goal setting, feedback, review, and rewards are offered to make the tasks quick and simple.

Time and Attendance Management

Instead of implementing a separate Attendance Management Software, it is better to incorporate an all-encompassing HR Management System. One of the reasons being that you can interrelate the different HR operations with each other. For instance, if the time and attendance are linked with the payroll module of the software, whenever you punch into the Biometric System, it gets automatically recorded in the T&AM module and you will only be paid for the same number of days without any discrepancies. Besides, factors like leave management, tardiness, holidays among others are automatically synced.

Learning and Development

Another domain that is used for knowledge sharing and honing skills of the employees is L&D. This module is integrated with the HCM suites to facilitate the learning and development of the workforce. From initial training to scaling up the competence at every level of an employee lifecycle, it can administer everything to improve the efficiency of the professionals.

Payroll Processing and Management

This is by far one of the most elaborate and intricate HR processes. It includes management of employee databases and linking time and attendance to streamline the different types of leaves, holidays and other time-related factors. The online payroll software India launches can be easily integrated with any HR software to make it the perfect one in the market.

Employee Engagement and Workforce Management 

Human Resource- the most valuable asset of any organization needs added docs and powerful management. This can easily be achieved using a hi-tech HR software. This particular module should include features such as planning and organizing events, sending daily notifications to employees, reporting, and analytics among others pertaining to the employees. 

What Is The Importance/ Significance of Payroll Software?

A payroll process is broadly about the process of making payments to employees. If we dive deeper, there are a lot of things that matter. A software made to manage payroll helps you in streamlining the payroll process. Besides it even gives you insightful payroll related reports.

Here we acquaint you with what makes payroll software so important. Let us begin.

The productivity surge- When you start using a payroll management software for your company, the productivity begins to improve. The software ensures error-free payroll processing thereby improving the overall accuracy and efficiency of the process. When there are no errors, the HR is worry-free and needs not to waste his time in correcting the mistake. This allows time to the HR to focus on other aspects like employee engagement, talent acquisition etc which surge productivity.

The amount of time taken- The time taken by HR to process payroll manually is way more than the time taken by a payroll management software to do the same. More than half of the time cuts down when a software is used. Saving time and putting it into more productive and creative tasks is quintessential for every organisation, especially if it is a startup. Time is precious and the software saves that appropriately.

The employee details consolidation- There are many documents that a company needs from an employee. These details are both professional and personal. So, all in all there are many papers that are kept in files and folders. This is why they get lost or the HR can’t find them when he needs a piece of particular information. The software allows you to keep the data in the software safely. You can search for it anytime you need it. There is no wastage of time.

Impeccable integration- The payroll software also integrates with tools and software for scheduling and time-tracking. The integration relieves you from calculating total work hours and paid days of the employees.

Much compliant- Staying up-to-date is a country where policies keep on changing on a frequent basis is hard. So, if compliance is a problem, you can leave it for the software to handle. The new changes are updated in the cloud software on its own so that there is no compliance issue while processing payroll.

Now that you know the importance of a payroll software, you may be thinking to invest in one. There are several things you must know before investing in one. Read below.

A payroll management software should be able to fulfil the basic expectations related to payroll. These things are tracking of time and attendance, making bank advice, tax filing, tax calculation, employee self-service portal.

Apart from this, it is very important for the software to give you the option to decide the pay date and period. You should also change it when you want to process the salary early.

HROne is a comprehensive HRMS software; its payroll module can help you in processing payroll in the smoothest way possible. If you are looking for one, do check it out.

5 Advanced Features That Make An Attendance Management Software The Best

Technology has a big role to play in our lives. Almost anything and everything involves the use of technology in some way or the other. Nonetheless, they say that necessity is the mother of invention. But, there are several things for which some may think that what was the need to make an attendance management software when employees were anyway marking their attendance daily using some way or the other. 

Right? But ask an employer who uses an HRIS software India has and you will understand how much he has started saving on overtime and more. Besides, even the employees will agree that marking attendance and applying for leaves has become easier.

If you are a company that has not yet invested in software and is planning to, remember that not every software will be able to give you the desired results. In order to make sure you don’t end up wasting your money, in this post, we tell you the features that make an attendance software the best. 

1. Mobile Application- The mobile application is one of the most demanded but less provided features. Not only will that allow the managers to approve and check the attendance related requests, but it will also ease the employees as they will be able to apply for leaves and check their attendance and number of leaves applied, the status, balance and everything. 
2. Multiple ways to mark attendance- In most of the organisations, the work of an employee is not confined to their seats. They have to go to meetings or work on-field. Biometric attendance tool sync is common. If you are one such company, you must look for an attendance management software that has the provision to geo mark attendance, capture photo at the live location or fence the area for which attendance would be marked. Not just for the employer but this will act as a great relief for employees as well. 
3. Insightful attendance related data- Reports, graphs and insights related to attendance can prove to be really helpful in taking the right retention efforts to control the attrition or bring back discipline into the organisation. There may be an employee who might be coming late on a daily basis, the insights can give you tap into that and then you can ask the reason of the same to that employee. 
4. Raw punches data- More than half of the HRMS software India has do not keep the raw data of the punches. They just keep the raw data in the system and delete the rest. The same is not irrelevant, if kept in the system, it can reveal if there is an employee who took a break for too long or too frequently during the repeatedly over a period of time. 
5. Integration with Payroll management software- Attendance management software till the time is not in sync with the payroll management software, stands meaningless. The attendance data can only yield good results for the employer when the payroll software calculates salary according to that data. Let me explain how. When you are recording attendance manually, there is no credibility. The employees may even no9t come and get their attendance marked. Infact, without integration, employees may even be doing overtime but you might be paying them more than you should. As a result of the same, you will end up losing a lot of money of your business that you could have utilised in something else easily. 

The aforementioned points talked about the features that you will not find easily in every attendance management software that you will come across. This basically just helped you filter the multiple software you were confused between. Now, you can easily begin or end the hunt of best software to track attendance as now you are quite aware of the things you want to be there in the software you purchase.